Have any questions?
+44 1234 567 890
What is swiDOC?
archive documents. legally complaint. digital.
The challenge
Compliant archiving
Every company manages numerous business documents and data that need to be stored in a way that makes them easy to find. Nowadays, this is often done in space- and cost-intensive archives. Instead, business-relevant information can be stored digitally, but this is subject to strict legal requirements. These challenges make archiving a laborious task - especially for SMEs that prefer to spend their resources on their core business instead of dealing with legal regulations.
The solution
swiDOC for your business
Introducing swiDOC - the certified software for legally compliant archiving of business documents, designed specifically for small and medium-sized enterprises. With swiDOC, you can say goodbye to paper clutter and transition to digital archiving in the cloud, ensuring that your documents are secure and tamper-proof.
swiDOC allows you to store your documents securely in the digital archive, making them easily accessible from anywhere, on any device. The software takes into account the legally required retention periods and tracks changes and accesses to your documents, ensuring that you are fully compliant with all regulations.
By using swiDOC, you can streamline your compliance efforts and free up resources to focus on achieving your business goals. So why wait? Try swiDOC today and see how easy and efficient legally compliant archiving can be!
We make your life easier
swiDOC provides the following functionalities
Store documents digitally
Store documents in your archive, ensuring your data is tamper-proof and cannot be manipulated. By utilizing this feature, you can ensure the integrity of your important documents and protect them from unauthorized changes or access.
Structure and tags
Create a standardized and cross-functional filing system for your documents, using the desired folder structure. Additionally, if needed, you can automate the creation of a best practice folder structure. With this feature, you can easily organize and manage your documents in a consistent and efficient manner, regardless of the department or area they belong to.
Search
Retrieve stored documents through a search function. With this feature, you can easily locate specific documents or information within your document archive, saving time and increasing productivity.
Automated deletion
By automating the deletion process, you can reduce the risk of accidentally keeping outdated or unnecessary documents, which can help to free up storage space and improve overall efficiency.
Access & edit history
Monitor and manage document access and modifications, ensuring that your data is secure and compliant with regulations.
Verifiable at any time
Track and confirm the creation time of a document, which can help to prevent fraud or dispute over the document's origin or content. By adding a timestamp to your documents, you can ensure their integrity and build trust with clients, partners, and regulators.
Highest availability
Retrieve the documents you need from the cloud at any time and from any device.
Compliance made easy
Compliance with legal obligations is guaranteed - the software has been specially tailored to the requirements of the Swiss Business Records Ordinance.
How you profit
The benefits at a glance
Legally compliant archiving
swiDOC was specially tailored to the legal requirements of data archiving. Changes to documents become traceable and accesses are recorded. This information is recorded in a tamper-proof event trail for each document. In this way, you can store your documents in compliance with the Swiss Business Records Ordinance and the Value Added Tax Act.
Customizable storage
Create folder structures that match the specific corporate structure and tag documents with various tags. Create cross-departmental repositories and define department-specific repositories with restricted access. Assign roles to determine who can view, edit, and download information. This ensures that sensitive customer data and business secrets are protected.
Efficient administration
With swiDOC, you eliminate time-consuming manual processes and benefit from automated executions. Optimize administrative processes in the company; paper documents can now be managed digitally, duplicate documents are automatically recognized and the search function is ideal for retrieving information.
Enhanced data security
The use of state-of-the-art technology minimizes the risk of manipulation attempts. Each of your documents is provided with an integrity seal, making its originality verifiable and demonstrable at any time - and without us being able to see the contents of your data.
Flexible access
By using cloud technology, your documents are accessible anytime, anywhere, and from any device. Retrieve business-relevant information conveniently in the office, at home or on the road - via PC, tablet or smartphone.
Certified data center in Switzerland
Your documents are stored securely with us. The corresponding data center is ISO 27001 certified and located in Switzerland.
Free 30 days trial for your archive
With the registration the functions of swiDOC can be tested 30 days free of charge. We guarantee the legally compliant storage of your business-relevant documents.
